HDMR Terms & Conditions

Hawks Double Mountain Ranch is the DBA (Doing Business As) operating under Hawks Double Mountain Ranch, LLC.

Client refers to any person(s), purchasing and/or participating, in any capacity, in a hunt package with Hawks Double Mountain Ranch. The Client must carefully read the following Terms and Conditions. Payment of non-refundable deposit, or any part thereof, hereby constitutes agreement by the Client to the Terms and Conditions set forth below.

Rights Reserved
Hawks Double Mountain Ranch reserves the right, if and when so deemed advisable, to cancel a hunting trip and or hunt package prior to the departure from the client’s point of origin or Hawks Double Mountain Ranch Accommodations. In the case of cancellation prior to the client’s departure, the Client is entitled to receive from Hawks Double Mountain Ranch a refund of all amounts received by the company out of the monies paid by the Client and such refund constitutes full and final settlement of all claims that the Client may have against Hawks Double Mountain Ranch for such cancellation of the package. Hawks Double Mountain Ranch reserves the right, at any time after commencement, to terminate the hunt package, when events or circumstances deem this course of action to be necessary for whatever reason, which may include but is not limited to the Clients’; misconduct and/or failure to comply with the Terms and Conditions set forth here, or any action which causes a danger to himself (the Client) or others. Additionally, Hawks Double Mountain Ranch cannot be held responsible for violations of state or game laws by its’ Clients. Hawks Double Mountain Ranch reserves the right, at any time, to deny the Client permission to shoot an animal for any reason.

Hawks Double Mountain Ranch shall not be liable for any misrepresentations of its available services and/or costs made by the Agent or if for whatever reason it is unable to perform its obligations or carry out any related activities, if such failure is caused by events beyond its reasonable control preventing it from performing such obligations or carrying out such activities including, but without limiting the generality of the foregoing; acts of God, ranch disputes, labor disputes, riots, fire, acts of restraint by government authorities, loss, accident, illness, injury or death. Hawks Double Mountain Ranch can not be held liable or responsible for, but not limited to accident, injury, illness, death, loss of property or damage to property during the hunt or any expense arising from such events.

Reservation & Payments
The Hunt Package reservation date can only be confirmed once a non-refundable deposit of 50% of total hunt cost has been received by Hawks Double Mountain Ranch. Hawks Double Mountain Ranch retains the sole right to accept or refuse proposed reservation dates. The non-refundable deposit, required to confirm the reservation date, will be applied to the total cost of the hunt package. Payment of the balance is due prior to departure from the Hawks Double Mountain Ranch. Prior to departure from Hawks Double Mountain Ranch accommodations, Client shall be required to pay the full amount due, in an acceptable form of payment, for the entire Hunt Package including trophy fees, lodging, cape and quarter fees, package ammenities, and any gratuities which could have been added. Hawks Double Mountain Ranch regards only the following as acceptable forms of payment (in US $): bank transfers that have been received prior to Clients’ departure from the Hawks Double Mountain Ranch accommodations, traveler’s checks, VISA, Mastercard, Discover or cash. All prices are in United States Dollars and are subject to change without notice.

Cancellation & Refunds
All Deposits are non-refundable. All cancellations must be submitted to Hawks Double Mountain Ranch in writing. A minimum of 30 days written notice must be given for cancellations and rescheduling. Any cancellations prior to 30 days before trip, you must reschedule with in one year. Cancellations less than 30 days before scheduled trip must be rescheduled within 3 months, and cancellations within 48 hours of your arrival time, deposits are forfeited. Should occurrences, unrelated to Hawks Double Mountain Ranch, affect the scheduling of the hunt, all attempts will be made to adapt to the circumstances of the Client. Any increases in pricing will be applied to the new hunt date.

Wounded Game
Wounded game (The Hunt Guide may determine by sight of Blood or Bone that you have wounded an animal) which is not recovered is considered as hunted and is not subject to refund. The possibility to hunt another specimen is dependent upon approval by the Guide and Ranch Owner. If the Client wounds or kills the incorrect game animal, one other than which was contracted in the original hunt package, Client is responsible for the Trophy Fee and all applicable damages due to the ranch owner, before departing the Hawks Double Mountain Ranch offices.

No Kill Policy
In the event that the client does not have an opportunity to harvest (a wounded animal is considered harvested) the Wild Game animal that he has contracted for in the normal Hunt package offered by Hawks Double Mountain Ranch, the Hawks Double Mountain Ranch will refund the Trophy Fee Portion of the Clients Hunt Package. The portions of the Hunt Package which will not be refunded will include those applicable to Accommodations, Taxes, Guide Fees, Ranch-Use Fees, Food and Beverages, use of Hawks Double Mountain Ranch amenities, and transportation costs.

Trophy Scores
In the event that the client harvests or wounds an animal that must be scored to determine price of the trophy, the trophy will be scored by a resident official and certified tropaeologists to deterime the score. Hawks Double Mountain Ranch utilizes TGR (Trophy Game Records of the World) and SCI (Safari Club International) scoring methods only. If the animals has points, antlers or horns which have been broken or cracked due to natural causes while the animal was alive due to rut or fighting, then the measurements of those missing points, within reason, will be calculated towards the final price of the trophy fee only. (Example: A hunter chooses to shoot a 12 Point Whitetail Deer that has broken a brow-tine; it was that hunters choice to shoot that deer, and he/she will be responsible for the trophy fee associated with that animal as if the animal still has all 12 points intact.)

Air Travel
All air travel arrangements are the responsibility of the Client, Hawks Double Mountain Ranch will not be liable for losses or costs incurred due to untimely processing of airline reservations, airline problems, weather or unforeseen events of travel. Obtaining any necessary visa is the sole responsibility of the Client. Visa requirements vary from country to country.

Taxidermy and Meat Processing
Once Hawks Double Mountain Ranch has delivered the Clients’ trophies to the appropriate third party, taxidermist, meat processor or shipping agent, it no longer assumes any responsibility whatsoever for its damage or loss.

Governing Laws
Disputes between Client or Agents and Hawks Double Mountain Ranch shall be governed, interpreted and enforced pursuant to the laws of the State of Texas, USA.